Admin Assistant
Summary
Admin assistant handles purchase orders, invoices, and customer orders while coordinating with sales and warehouse teams in a frozen food distribution company.
We are a leading wholesale distributor of frozen food products, supplying seafood, meat, and poultry to restaurants, retailers, and food service businesses across Singapore. We are looking for a responsible and organised Admin Assistant to support our daily operations.
Key Responsibilities
- Process and key in customer Purchase Orders (POs) accurately into the system.
- Print and prepare invoices, delivery orders, and other sales documents.
- Receive customer orders via phone, email, and messaging platforms, and ensure timely processing.
- Coordinate with the Sales, Warehouse, and Delivery teams to ensure orders are fulfilled accurately.
- Verify order details and update customer information in the system.
- Maintain proper filing of invoices, purchase orders, and related documents.
- Attend to general customer enquiries and provide administrative support.
- Perform data entry and maintain accurate records.
- Assist with other administrative and ad hoc duties assigned by management.
Requirements
- Minimum Diploma in any discipline.
- Fresh graduates are welcome to apply.
- Basic knowledge of Microsoft Office (Word, Excel, Outlook).
- Experience with ERP systems (e.g. Microsoft Dynamics 365 Business Central) is an advantage but not required.
- Good communication and customer service skills.
- Able to multitask, work independently, and pay close attention to detail.