Admin Assistant

Key Responsible,

Process purchase orders and verify invoice pricing to ensure accurate payment submissions to the Accounts Department

Communicate with suppliers via email to resolve invoice discrepancies and clarify order details

Update inventory records and perform stock deductions in the system based on warehouse data to maintain accurate inventory levels

Prepare reports to support purchasing and inventory management activities

Perform ad-hoc administrative duties as assigned by supervisors to support team operations

Manage routine administrative documentation by preparing and submit reports to customer after job complete (Complete photo / Job sheet)

Coordinate job schedules, paperwork, and work progress updates with in charge and submit report to ensure timely completion of tasks

Follow up those submit report to get approval from customer and prepare issue invoice

• Proficiency in MS Office to efficiently manage documentation and communication
• Strong administrative and organizational skills demonstrated by maintaining accurate records and managing multiple tasks
• Meticulous attention to detail to ensure accuracy in documentation and claims processing
• Ability to work effectively in a fast-paced environment to meet operational deadlines

Preferred competencies andqualifications

• Diploma or Degree in Procurement, Supply Chain, Business Administration or related field.
• Minimum 2 years of relevant procurement experience, with mandatory construction industry experience.
• Hands-on experience sourcing Source construction materials, industrial supplies and spare parts.
• Proficiency in MS Office to efficiently manage documentation and communication
• Strong administrative and organizational skills demonstrated by maintaining accurate records and managing multiple tasks
• Meticulous attention to detail to ensure accuracy in documentation and claims processing
• Ability to work effectively in a fast-paced environment to meet operational deadlines