Admin Assistant

Location:

Virginia Commonwealth University Health System - EVS

Pay Rate:

Salary - Salary Plan, 65,000.00 USD Annual

Work Shift:

Job Description

Manage all day-to-day c-suite and executive tasks. Manage high-level corporate administrative duties including engagement, campus logistics, and onboarding of new employees. Provide backup support for the logistics and administration teams as needed.

Responsibilities

Responsibilities

• Support the c-suite team through calendar management, errands, booking travel, managing agendas, project requests, and other duties

• Take meeting notes, provide meeting minutes, and follow up on action items

• Research and organize vendor and partner information and create reports for c-suite for travel and facility tours

• Manage executive and corporate-level expenses and reconcile credit card statements

• Collaborate with the Fun Committee to research, plan, and execute volunteer and engagement activities for office staff

• Assist admin team with general customer support including phones, shipping and receiving, supply orders, and corporate department needs

• Manage new hire onboarding, including office tours, orientation, and desk setup

• Manage campus logistics and act as a host for visiting groups and individuals

• Plan, organize, manage logistics, and provide post-event budget reconciliation for large-scale company meetings

• Manage vendor communication and assist with logistics for marketing and promotional materials

Skills

• Interpersonal Skills: Ability to interact with individuals at all levels of the organization

• Communication: Effective written, spoken, and non-verbal communication

• Customer Service: Service-oriented mentality with a focus on exceeding expectations

• Professionalism: Maintain a positive and professional demeanor

• Proactivity: Self-motivated with the ability to effectively prioritize projects and needs

• Team Player: Willingness to collaborate and provide support where needed to achieve outcomes

• Business Ethics: Demonstrate integrity, respect, and discretion in all business dealings

• Organization: Attention to detail and ability to effectively manage tasks in a fast-paced environment

Requirements

• 1-2 years of administrative assistant/clerical experience

• Fundamental computer skills including word processing and spreadsheets

What We Offer

• Paid time off (vacation and sick)

• Medical, dental, and vision insurance

• 401(k) with employer match

• Employee Assistance Program (EAP)

• Employee Resource Groups (ERGs)

• Career development and ongoing training

Important to Know

• Veterans and candidates with military experience are encouraged to apply.

• HHS is an Equal Employment Opportunity Employer committed to workplace diversity and inclusion.

Who is HHS

HHS is a private, family-owned business dedicated to caring for its team members and providing honest, quality-driven customer service. Founded in 1975 as Hospital Housekeeping Systems, today HHS provides services including housekeeping, food, and facility management to nearly 1,000 customers across six industries.

We are growing rapidly and seeking motivated leaders to join us for the next stage of our journey. We support and encourage growth from within and believe that we have countless future leaders in our organization who are waiting for their next opportunity. Our Diversity, Equity, and Inclusion (DEI) Team supports a work environment where individuals of all backgrounds are heard, respected, and encouraged to grow.