Admin Assistant II
Summary
Provides administrative support for office operations, including data entry, client coordination via a Vendor Management System, and office upkeep using Microsoft Office Suite.
Overview
The primary responsibility of the Administrative Assistant II role is providing administrative support for assigned offices through a variety of tasks to ensure efficient operations. The Administrative Assistant II also provides client support with the ability to navigate one Vendor Management System. This role reports to the Administrative Supervisor.
Responsibilities
50% Data Entry • Enters Client job orders in Edge • Enters Client sourced information into Edge (i.e., meetings/notes, interviews, communications, activities) • Documentation sharing with office (i.e., sending out job order information to teams, updating dashboards) 15% Administrative Office Support • Completes empty hours • Sends FedEx packages when needed • Codes invoices to be paid • Sets up skill tests • Sets up new hire desks 15% Client Support • Able to navigate one VMS • Pulls information for job orders 10% Office Upkeep • Orders office and kitchen supplies • Maintains shared office spaces (kitchen, supply closet, reception, printer stations) 10% Development and Additional Responsibilities • Stays current with industry trends and best practices through regular research and professional development • Develops and maintains relevant skills • Performs any other duties and tasks as assigned by management
Qualifications
• 2+ years of Administrative Experience • High School education required • Working experience in Microsoft Office Suite (Outlook, Word, Excel)