Admin Assistant (Job ID: DARGOL1R)
🌟 We’re Hiring: Admin Assistant! 🌟
Are you a high-caliber, process-driven professional with a background in the construction industry? We are looking for an exceptional Admin Assistant to manage back-office operations for a premier firm. If you thrive in a fast-paced, "get-it-done" environment, this is the perfect role for you!
🚨 IMPORTANT - Watch this quick Loom video on how to get hired: 🔗
🗣️ C1 ENGLISH LEVEL IS REQUIRED. The selected candidate will be speaking strictly in English during their whole shift. 🎙️ PLEASE SUBMIT YOUR RESUME AND AUDIO RECORDING IN ENGLISH.
📋 Job Details at a Glance
Job Title: Admin Assistant
Job ID: DARGOL1R
Industry: Construction
Location: LATAM
Job Status: Part Time - transition to Full Time
Work Schedule: Monday to Friday, 10:00 AM - 2:00 PM (EST)
Salary: $8 per hour
Target Start Date: ASAP
🏢 About the Client
Our client is a premier construction services firm with over 30 years of expertise in delivering high-quality solutions for government, industrial, and commercial sectors. Specializing in large-scale projects and site-work development, they are recognized for their superior craftsmanship in concrete services, foundation work, and comprehensive facility construction. Driven by a commitment to reliability and precision, the organization combines innovative techniques with premium materials to transform complex visions into lasting realities. They pride themselves on a foundation of excellence, ensuring every project is handled with the technical expertise and care required to meet the rigorous standards of modern industry.
💼 About the Role
We are seeking a high-caliber, process-driven Administrative Assistant to manage the back-office operations for a New York/New Jersey-based construction firm specializing in inspections and project administration. This is not a general virtual assistant role. We are looking for a technical specialist who already understands the construction industry. The ideal candidate is someone who values "getting it done" over "small talk" and can operate with extreme accuracy under a direct, fast-paced leadership style.
🎯 Key Responsibilities
🖥️ Core Administrative Duties
Manage emails, calendars, and appointments for project managers and executives.
Schedule meetings, site visits, and subcontractor coordination calls.
Handle data entry and maintain organized digital filing systems.
Prepare reports, correspondence, and internal documentation.
🏗️ Project Coordination Support
Assist with project timelines, schedules, and task tracking.
Update project management software.
Coordinate with subcontractors, vendors, and suppliers.
Track project progress and flag delays or issues.
📄 Document and Compliance Management
Maintain contracts, permits, insurance certificates, and licenses.
Ensure documents are up-to-date and compliant with regulations.
Organize blueprints, drawings, and specifications digitally.
💵 Financial and Accounting Support
Assist with timesheets and logging hours.
🤝 Communication and Client Support
Serve as a point of contact between clients, contractors, and internal teams.
Respond to inquiries and provide project updates.
Maintain professional communication across all channels.
🗂️ Admin and Record Keeping
Maintain client and project records in systems.
Track leads, bids, and project pipelines.
Update contact databases.
Perform general administrative tasks as needed.
( Note: The Job Description may be adjusted depending on the company needs over time.)
✅ Qualifications & Skills
Construction Industry Experience: You must have a working knowledge of construction terminology, materials, and repair processes. Candidates without construction-specific experience will not be considered.
Advanced Excel Proficiency: High-level comfort with formulas, formatting, and data entry. You must be able to spot data inconsistencies rather than just "blindly" copying and pasting.
Software Stack: Expert-level Google Workspace, Adobe PDF, and QuickBooks (data entry).
Infrastructure Reliability: Must have a dedicated home office with a stable internet connection and a documented power backup solution (UPS/Inverter/Generator).
Communication Style: Strong English skills with the ability to communicate clearly and briefly. The client values efficiency and accuracy above all else.
( Note: Job description can change to fit company needs.)
👤 Candidate Profile
Detail-Obsessed: You understand that a single typo in a construction report can lead to significant financial loss.
Critical Thinker: You notice when "something doesn't look right" and flag it immediately.
Thick-Skinned & Professional: You thrive in a high-pressure environment and prefer a direct, "no-fluff" management style.
🚀 Submit your application today and take the first step toward your next great opportunity!
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