Admin Assistant | Loyang - YZ11
Summary
Performs office administration, procurement, HR support, and event coordination in a Singapore-based corporate environment.
Admin Assistant
Working Hours: 5 days work week, Monday to Friday (8:00am – 5:15pm)
Working Location: Loyang
Salary: $2,400 (After confirmation $2,500)
Job Description
Administrative Task:
- Manage the procurement of office supplies, stationery, and fruit orders.
- Source quotations for corporate gifts, printing services, and company events.
- Coordinate employee name card printing requests.
- Maintain records of Personal Protective Equipment (PPE) issuance and inventory.
- Manage and monitor service agreements, contracts, and related documentation to ensure timely renewals.
- Arrange courier services for outgoing and incoming deliveries.
- Managing travel arrangements.
- Collect, sort, and distribute incoming mail
- Answering incoming calls diverted to general enquiry line
- Scan and organise Corporate Credit Card statements in the designated folders for proper record management.
- Extract monthly invoices from JTC, Sembcorp and Singtel portal as supporting to Finance for payment.
- Liaise with service provider on company transport matters.
- Assist in company event.
- Perform any other as hoc duties and responsibilities as assigned by the HR Executive from time to time
Assist HR Executive in the following task:
- Maintain and verify employees' medical claims, ensuring compliance with company policies and monitoring claim limits.
- Check and verify employees’ leave applications, medical claims, etc.
- Maintain accurate overtime (OT) records with supporting documentation.
- Collect employees' work passes when required.
- Arrange medical appointments for Work pass holders.
- Assist employees with HR system (InfoTech) enquiries and provide basic user -support.
- Maintain accurate staff claim records and ensure timely processing of employees' reimbursement claims.
- Assist with recruitment activities (Training will be provided)
Job Requirement
- Minimum GCE 'O' Level
- At least 1- 2 years of Admin Assistant experience.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook).
Tan Yen Zhen (Chen Yan Zhen) Reg No: R25138932
The SupremeHR Advisory Pte Ltd EA No: 14C7279