Admin Assistant / Receptionist

We're looking for an organized, personable Administrative Assistant / Receptionist to be the first point of contact for our office. This role blends front-desk hospitality with administrative, HR, and light office-upkeep support — you'll greet visitors, manage communications, assist HR with day-to-day activities, and help keep the office clean and presentable.

Key Responsibilities

Front Desk & Administrative

• Greet and welcome visitors, clients, and vendors in a professional, friendly manner
  
• Answer, screen, and direct incoming phone calls; manage general email inbox
  
• Manage front desk operations: sign-in, badges, deliveries, and mail distribution
  
• Schedule and coordinate meetings, appointments, and conference rooms
  
• Maintain office supplies inventory and place orders as needed
  
• Support calendar management and travel arrangements for executives/teams
  
• Prepare correspondence, reports, presentations, and other documents
  
• Data entry and maintenance of filing systems (physical and digital)
  
• Coordinate with building management/vendors for office maintenance
  
• Support other departments with ad-hoc administrative tasks
  

HR Support

• Assist with onboarding/off boarding logistics for new hires (desk setup, badges, welcome kits, paperwork)
  
• Maintain and update employee records and HR databases
  
• Help coordinate interview scheduling and candidate communication
  
• Support attendance/leave tracking and timesheet follow-ups
  
• Assist in organizing employee engagement activities, training, and events
  
• Help ensure compliance with company policies and basic documentation upkeep
  

Office Upkeep

• Ensure the reception area, meeting rooms, and common areas are clean, tidy, and presentable always
  
• Coordinate with housekeeping/janitorial staff and follow up on cleanliness standards
  
• Monitor pantry/kitchen area supplies and cleanliness
  
• Report maintenance or hygiene issues promptly and ensure timely resolution
  

Requirements

• High school diploma required; Associate's or Bachelor's degree a plus
  
• 1–3 years of experience in administrative support, front desk, HR support, or customer service
  
• Excellent verbal and written communication skills
  
• Proficiency in Microsoft Office / Google Workspace
  
• Strong organizational skills and attention to detail
  
• Ability to multitask and prioritise in a fast-paced environment
  
• Professional demeanour and positive, service-oriented attitude