Admin Assistant
Summary
Provides administrative and secretarial support to a Finance Manager, including event management, office maintenance, and basic financial coordination in a corporate setting.
Job Description
- Provide secretarial support to Finance Manager
- Manage event listings on the merchant website, including creation and updates
- Coordinate with faculty and internal teams to ensure accurate event information is published
- Generate periodic reports related to events for faculty
- Handle participant email inquiries related to refunds, cancellations, ticket transfers, and general event questions and follow up until resolution
- Be responsible for service & maintenance contracts of office equipment including personal / desktop computers, laptops, printers, copiers, phone system, water coolers, air-conditioners.
- Download, organize and maintain physical and electronic files, records, and databases, ensuring accuracy and confidentiality.
- Oversee office stationery requisitions and replenishment of pantry supplies.
- Be responsible for maintaining the cleanliness of the office.
- Serve as the point person for maintenance, mailing and purchasing requests.
- Assist in budget preparation and expense monitoring, ensuring adherence to company policies.
- Conduct research and provide administrative support to various projects, as assigned.
- Provide support and assistance to other team members as needed.
- Required to do ad hoc reporting as and when needed as assigned by Finance Manager.
Job Requirements
- At least O Levels and above
- With 2 years of administration experience
- Possesses basic IT skills
- A great team player able to work independently with minimal supervision
- Working Hour: Mon – Fri (9am – 6pm)