Admin Assistant

Key Responsibilities

• Perform general administrative and clerical duties, including filing, photocopying, scanning, data entry, and document management.
• Prepare, update, and maintain project-related documents, records, reports, and correspondence.
• Assist with the preparation of quotations, purchase orders, invoices, delivery orders, and other relevant documents.
• Coordinate with project managers, site supervisors, subcontractors, suppliers, and clients on administrative matters.
• Maintain proper filing and documentation of contracts, drawings, work orders, permits, and project records.
• Assist in tracking project documentation, material deliveries, and outstanding administrative matters.
• Handle incoming calls, emails, and general enquiries professionally.
• Assist with staff attendance records, leave applications, timesheets, and other HR-related administrative tasks when required.
• Support the submission and follow-up of documents to clients, consultants, main contractors, and relevant authorities, where applicable.
• Perform any other administrative duties as assigned by the management.

Job Requirements

• Minimum GCE 'N' Level, GCE 'O' Level, Diploma, or equivalent qualification.
• Previous experience in administration is preferred. Candidates with experience in the construction industry will have an added advantage.
• Proficient in Microsoft Office applications, particularly Word, Excel, and Outlook.
• Good organizational, documentation, and time-management skills.
• Good written and verbal communication skills.
• Able to multitask, work independently, and meet deadlines.
• Meticulous, responsible, and willing to learn.
• A positive working attitude and good teamwork skills.
• Able to communicate and coordinate effectively with internal and external parties.