Admin Assistant (West / Up to $2200)

Company Overview

PeopleFirst is a HR consultancy focused on connecting candidates with employers and nurturing talent through tailored development programs. We support clients in aligning and enhancing their workforce’s skills and attitudes for lasting success.

Job Summary

You will manage administrative and office operations, prepare key documents, coordinate communications, and support HR and finance functions to ensure smooth daily business activities.

Responsibilities

• Perform general administrative tasks to maintain efficient office operations
• Prepare accurate quotations, invoices, purchase orders, and delivery orders to support sales and procurement processes
• Organize and maintain project documentation, filing systems, and records for easy retrieval and compliance
• Communicate effectively with clients, suppliers, subcontractors, and internal teams to facilitate smooth collaboration
• Schedule and coordinate meetings to optimize team productivity and time management
• Monitor office inventory levels and procure supplies to ensure uninterrupted office functions
• Assist with HR administrative tasks, including processing onboarding documents and maintaining leave records to support employee management
• Support finance administration by preparing documents and tracking payments to aid financial accuracy
• Execute ad hoc administrative duties as assigned to meet evolving business needs