Admin Assistant

Description

Where elite tech talent meets world-class opportunities!

At Xenon7, we work with leading enterprises and innovative startups on exciting, cutting-edge projects that leverage the latest technologies across various domains of IT including data, web, infrastructure, AI, and many others. Our expertise in IT solutions development and on-demand resources allows us to partner with clients on transformative initiatives, driving innovation and business growth. Whether it's empowering global organizations or collaborating with trailblazing startups, we are committed to delivering advanced, impactful solutions that meet today’s most complex challenges.

Job summary

We’re looking for a proactive, organized, and energetic admin assistant to support our executive team in a fast-moving startup environment. This role is perfect for a fresh graduate or a student who enjoys structure, multitasking, and keeping operations running smoothly. You’ll work remotely, handle essential administrative tasks, and play a key role in ensuring the team stays coordinated and efficient.

Key responsibilities

• Manage and organize calendars for the executive team
• Coordinate travel arrangements, including booking flights and preparing itineraries
• Handle vendor coordination: follow up on invoices, schedule service providers, and maintain basic vendor records
• Support email organization and simple correspondence
• Maintain digital filing systems and ensure documents are properly stored and updated
• Assist with general administrative tasks to support daily operations

Requirements

• Fresh graduate or currently enrolled in a bachelor’s degree program
• Strong organizational skills with the ability to multitask effectively
• Excellent communication skills
• High attention to detail and strong time-management abilities
• Comfortable working independently in a remote environment
• Familiarity with:
  Google Workspace
  Calendar management tools
  Online travel booking platforms
• Professional, reliable, and eager to learn

Benefits

• Attractive, market-leading salary package
• Clear career advancement path with professional development opportunities
• One-year contract with Xenon7, presenting a significant opportunity for renewal