Admin Assistant

Key Responsibilities:

• Office Operations: Manage daily office functions, including handling inquiries, coordinating couriers and document dispatch, and liaising with external vendors.
• Facility Management: Ensure office facilities, meeting rooms, and common areas are tidy, functional, and well-maintained.
• Inventory & Supplies: Oversee procurement and inventory management of stationery and pantry supplies to maintain consistent stock levels.
• Administrative Support: Provide administrative support for Taipei office operations, including processing invoices and expense reports.
• Onboarding & HR Support: Facilitate the administrative onboarding for new hires, including workspace setup, access card applications, and general orientation.
• IT & Hardware Support Coordination: Act as a liaison with the IT department to coordinate equipment procurement and facilitate requests for office hardware support.
• Access & Visitor Management: Manage office security, access control, and visitor reception flow.
• Special Projects: Assist with ad-hoc administrative projects and business initiatives as required.

Qualifications & Skills:

• Education & Experience: Bachelor’s degree or Diploma in a related field; 2–3 years of administrative experience, preferably in an MNC.
• Communication: Excellent verbal and written communication skills; professional fluency in English is essential.
• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and video conferencing tools (e.g., Zoom, Teams).
• Professionalism: High standards of integrity with the ability to manage sensitive information confidentially.
• Attitude: A detail-oriented, collaborative, and proactive mindset with the ability to work independently.

主要職責
辦公室營運： 管理日常辦公事務，包括處理各類諮詢、協調快遞與文件寄送，並作為外部供應商的聯繫窗口。
設施管理： 確保辦公設施、會議室及公共區域整潔、功能正常且維護良好。
庫存與物資採購： 監督文具與茶水間用品的採購及庫存管理，以維持穩定的供應量。
行政支持： 提供台北辦公室營運所需的行政協助，包括處理發票與費用報銷單據。
入職與人力資源支持： 協助新進員工完成行政入職流程，包括辦公座位設置、門禁卡申請及一般入職指引。
IT 與硬體支援協調： 擔任 IT 部門的聯絡窗口，協調設備採購並協助轉達辦公室硬體支援需求。
門禁與訪客管理： 管理辦公室安全、門禁控管以及訪客接待流程。
專案協助： 視需求協助各類臨時行政專案與業務推動。

資格與技能
學歷與經驗： 相關領域學士學位或文憑；具備 2-3 年行政工作經驗，有跨國公司 (MNC) 經驗者優先考慮。
溝通能力： 優秀的口頭與書面溝通技巧；具備專業英文流利度至關重要。
技術技能： 精通 Microsoft Office 套裝軟體（Word, Excel, PowerPoint）及視訊會議工具（如 Zoom, Teams）。
專業素養： 具備高度誠信，並能嚴格保密敏感資訊。
工作態度： 重視細節、具協作精神且積極主動，並能獨立作業。