Admin Assistant

📊 Admin Assistant – Job Scope

💰 Financial Record Keeping

• Record daily financial transactions (sales, expenses, payments)
• Maintain accurate and up-to-date accounting records
• Organize and file invoices, receipts, and supporting documents

🧾 Accounts Payable & Receivable

• Prepare and process customer invoices
• Issue invoices to customers and follow up on outstanding payments
• Reconcile customer and supplier statements

📑 Reporting & Documentation

• Assist in preparing basic reports (e.g. COGS report, expenses reports)
• Support month-end and year-end closing processes
• Ensure proper documentation for audit purposes

🗂️ Administrative Support (Finance-related)

• Maintain accounting files and records systematically
• Liaise with external accountant
• Assist with data entry into accounting software (XERO accounting software)

✅ Key Requirements / Skills

• Basic knowledge of accounting principles
• Proficiency in Excel and accounting software
• Attention to detail and accuracy
• Good organisational and time management skills
• Ability to handle confidential financial information