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Admin Coordinator

Open 37d

Role: Admin Coordinator

Location: Pune, India

Job description:

Anchanto is looking for a proactive and detail-oriented Admin Coordinator to support our growing global operations. This role will be responsible for ensuring smooth day-to-day administrative, facilities, and operational coordination across teams, enabling business efficiency and a seamless workplace experience.

Responsibilities:

  • Oversee the overall office environment to ensure cleanliness, readiness, safety, and a positive workplace experience for employees and visitors.
  • Liaise with building management for repairs, maintenance, visitor access, security coordination, and day-to-day facilities management.
  • Manage procurement, inventory, and stock levels of office supplies to ensure uninterrupted business operations.
  • Coordinate with vendors for services such as ID card issuance, branding and marketing materials, office celebrations, and travel arrangements.
  • Plan and execute company events and internal engagement activities in collaboration with People & Culture and business teams.
  • Support logistical coordination for in-office meetings and events, including catering, venue setup, seating arrangements, and technology requirements.
  • Assist in processing employee claims and reimbursements by collating, verifying, and submitting required documentation to the Finance team.
  • Maintain accurate employee data and records within HR technology systems, ensuring data integrity, confidentiality, and timely updates.
  • Support attendance management by monitoring records, highlighting discrepancies, and coordinating with employees and managers for resolution.
  • Ensure proper documentation, record-keeping, and compliance with administrative and organizational policies.

Skills:

  • Strong organizational skills and attention to detail
  • Excellent communication skills, both written and verbal
  • Proficiency in Microsoft Office and other relevant software
  • Ability to handle confidential information with discretion
  • Strong time management and problem-solving skills

Qualifications:

  • Bachelor's degree in business, communications, or a related field
  • At least 5 years of experience as an administrative assistant, or related role
  • Proven ability to handle a fast-paced and dynamic work environment
  • Familiarity with the technology industry is a plus

What this application asks

greenhouse

First Name, Last Name, Email, Phone, Resume/CV, Cover Letter

  • LinkedIn Profile optional
  • How many years of relevant experience you have as an Executive Assistant?
  • Do you have prior experience as an Executive Assistant to the CEO of a Software Tech Company ? If yes, please mention.
  • What is your notice period (If applicable)?
  • What is your current annual salary?
  • What is your expected annual salary?
  • Anchanto conducts extensive and thorough background verification for all new joiners; which includes educational and previous employment checks . Do you agree to go through these checks, if selected? choose one

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