Admin cum Accounts Support

1. Administrative Support

• Answering and directing phone calls, managing correspondence and emails
• Managing general administrative tasks including filing, scanning, photocopying and monthly reports preparation
• Oversee compliance with statutory reporting and filing requirements e.g. CPF, IRAS, MOM, NS, IRAS and all other government-related matters
• Familiar with MOM pass applications, renewals and issuance
• Familiar with ISO audits and document preparation
• In-charge of Company Insurance (FWMI, WICA, H&S, Vehicles etc.)
• Coordinate office supplies and stationeries
• Process staff claims and leave applications and maintain all records in well-organised manner
• Calculation of workers monthly wages
• Maintain workers record (esp. Passes &Training expiry dates)
• Monitor workers dormitory assignments
• Assist with preparing purchase orders, delivery orders, and other documents
• Coordinate and follow-up with suppliers, subcontractors, customers, and site personnel when required
• Assist management and project teams (Sales & Operations) with daily administrative tasks
• Perform other ad-hoc administrative duties as assigned

2. Accounts Support

• Assist with daily accounting transactions and data entry into Xero accounting software
• Prepare and issue invoices, quotations, and payment documents
• Assist with accounts payable and accounts receivable
• Follow up on outstanding payments and assist with payment processing
• Maintain proper filing of accounting documents
• Assist in preparing monthly accounts and reports
• Liaise with suppliers, customers, and relevant departments on billing matters
• Project Costing and upkeep, monitor for progress claim and Retention
• Carry out projection of monthly overall expenses
• Handle quarterly GST reporting and queries
• Generate monthly report on Sales/Collections/Management
• Prepare monthly bank reconciliation & follow-up on the unreconciled items
• Assist in preparation of yearly financial statements and support to audit inquiry
• Support the Accounts Manager with other accounting duties as required

3. Job Requirements

• Willing to work in the WEST (Sunview Road)
• Min. 1-2 years of administrative working experience but fresh entry level are welcome to apply
• Min. GCE O Level / ITE Cert in accounting or equivalent.
• Computer literate and proficient in Microsoft Office especially Word & Excel
• Knowledge of basic accounting principles and bookkeeping
• Experience with Xero accounting software is an advantage
• Able to communicate effectively with colleagues,suppliers, subcontractors, and foreign workers
• Strong attention to detail and accuracy in documentation
• Able to work independently and manage multiple tasks withgood time management skills
• Willing to learn and take on additional responsibilities