Admin & Data Entry VA

Salary: $3 – $4 per hour

Job Summary:
There’s an open role here for a highly detail-oriented Operations & Administrative Virtual Assistant to support the daily operations of a growing custom apparel business. The role sits at the center of order intake, production tracking, and client records, where fabrics, shipments, forms, and invoices are all moving at once and accuracy carries real financial weight. You’ll suit this role if you work independently, catch problems before they surface, and simply get things done.

Key Responsibilities:

• Complete detailed client and production forms with full accuracy

• Support production workflows from order intake through final delivery

• Track incoming and outgoing materials, shipments, and inventory

• Update the CRM and project boards with client information, orders, shipments, and production status

• Keep records accurate, complete, and current across all internal systems

• Enter invoices and basic financial data, and track payments, follow-ups, and outstanding balances

• Manage the calendar, schedule meetings, and keep deadlines on track

• Monitor the inbox, draft replies, send reminders, and handle client follow-ups

• Keep team to-do lists organized so nothing falls through

• Spot workflow gaps and resolve issues proactively

• Help with e-commerce order updates as needed

Mandatory Skills:

• Exceptional attention to detail and the ability to catch errors before they become expensive

• Proven experience in administrative and operations support

• Strong organizational skills and the ability to manage many moving parts at once

• Comfortable with data entry and CRM or project-management tools

• Excellent written and verbal English communication skills

• Fast learner with strong common sense and sound judgment

• Steady, thorough, and self-starting without constant instruction

Preferred Skills:

• Experience with Monday.com or a similar CRM/project-management platform

• QuickBooks Online experience, including invoicing and basic financial data entry

• Background in inventory, order tracking, or logistics coordination

• Familiarity with Shopify order management

• Prior experience supporting a fashion, apparel, retail, or production-based business

• Experience working with US-based businesses

• Able to manage several projects without dropping any

Why Join Us:
This role has a real growth path. It begins with a deliberately defined scope, and the plan is to expand it for the right person as they prove capable. You won’t be doing filler work: every form, shipment, and record you touch directly affects production and client satisfaction. We value initiative and ownership, and you’ll be trusted to run your own workflows rather than wait for instructions.