Admin Executive (3 months contract)

The Job

• Conduct a systematic inventory and stocktake of physical documents, files, records, and archives.
• Review and identify document details, including:
  • Document title/name
  • Document type (e.g., drawings, contracts, agreements, reports, manuals, correspondence, certificates, etc.)
  • Year or date of issue
  • Department or owner (where applicable)
  • Physical storage location
  • Other relevant metadata as required
• Record inventory information accurately into spreadsheets or designated tracking systems.
• Organise and label files, boxes, and storage locations to facilitate retrieval and tracking.
• Verify document information and resolve discrepancies through cross-checking and consultation with relevant departments.
• Assist in categorizing documents for retention, archiving, digitisation, or disposal review.
• Maintain confidentiality and handle sensitive or proprietary information appropriately.
• Provide periodic progress updates and inventory status reports.
• Support other administrative tasks related to records management and office relocation activities as assigned.

The Requirements

• Minimum GCE 'O' Level, Diploma, or equivalent qualification.
• Strong attention to detail and accuracy.
• Good organizational and record-keeping skills.
• Proficient in Microsoft Excel and Microsoft Office applications.
• Ability to handle large volumes of documents systematically and efficiently.
• Able to work independently with minimal supervision.
• Good written and verbal communication skills.