Admin Executive

Job Summary

Provide comprehensive administrative support for assigned property or project sites, coordinating schedules, managing correspondence, preparing reports and documentation, processing payments, and liaising with internal and external stakeholders to ensure smooth operations.

Responsibilities

• Coordinate meeting schedules, maintain calendars, and arrange meetings to support project and property management activities
• Prepare monthly reports and operational documents, including OPEX, CAPEX, utility charges, and other related financial reports
• Develop presentation materials, reports, and documentation for meetings and management reviews
• Update and maintain the monthly event and activity calendar to track key dates and deadlines
• Manage incoming emails, phone calls, and general correspondence to facilitate effective communication
• Prepare and submit work requisitions, purchase requests, payment certifications, and related documentation for approval
• Verify supplier invoices, obtain necessary approvals, and process payments promptly to maintain financial accuracy
• Maintain organized filing systems and ensure accurate record keeping for administrative and financial documents
• Assist in preparing quotations, proposals, tenders, and project-related documentation for new and existing clients
• Liaise with internal departments, contractors, suppliers, and customers to coordinate administrative operations smoothly
• Perform other administrative or ad hoc duties as assigned by Supervisor or Management