Admin Executive
Summary
Provide administrative and operational support to a supply chain team, handling documentation, data entry, supplier relations, and cost analysis for a freight forwarding company.
1. Provide day-to-day administrative support to the Supply Chain Department.
2. Maintain and organize departmental documents, records, filing systems, and databases to ensure accurate documentation and easy retrieval.
3. Prepare, verify, and maintain shipping, logistics, procurement, billing, and other operational documentation.
4. Ensure accurate and timely data entry into the Supply Chain Management System (SCMS) and maintain the integrity of operational data.
5. Ensure all operational records and documentation comply with company policies, procedures, and regulatory requirements.
6. Assist in the preparation and issuance of Purchase Orders (POs), monitor outstanding POs, and follow up with suppliers on quotations, pricing, and delivery schedules.
7. Maintain complete and up-to-date supplier, customer, and vendor records and supporting documentation.
8. Develop and maintain positive working relationships with shipping liners, NVOCCs, logistics partners, suppliers, and other service providers.
9. Prepare customer invoices based on billing reports received from the Customer Service team and verify vendor and inter-company invoices to ensure billing accuracy and cost compliance.
10. Monitor freight rates, revenue, and operational costs, perform pricing and cost analysis, identify discrepancies, and recommend improvements to enhance profitability.
11. Prepare freight quotations and provide pricing support for the Sales and Marketing team, including tender submissions and commercial proposals.
12. Ensure timely and accurate revenue and cost capture within the company's financial and operational systems.
13. Provide administrative and operational support to the Operations and Supply Chain teams to ensure smooth daily business operations.
14. Perform any other duties or special projects assigned by the Management from time to time.
Requirements
1. Minimum Diploma or equivalent qualification
2. Preferably with 2 years’ relevant experience in Freight Forwarding industry
3. Good verbal and written skills
Others
Work on alternate Saturday
2 ways transport from Jurong East MRT
Daily meal subsidy
In-house gym
Dental, medical, insurance benefits