Admin Executive

Admin Job Scope:

Responsibilities

• Collect documents at the reception counter, record details in the register, and deliver them to the respective departments to ensure smooth document flow.
• Enter incoming document data accurately into the ERP system to maintain up-to-date records.
• Arrange local courier services for timely delivery of documents to banks, shipping lines, and other recipients.
• Prepare and arrange overseas courier shipments by generating DHL/Fedex courier dockets from the system.
• Check the postage mailbox daily and distribute incoming mail to the relevant departments promptly.
• Scan invoices and organize them systematically in designated folders for easy retrieval.
• Perform photocopying of documents to support office operations.
• File invoices securely to maintain organized and safe document storage.
• Book air tickets and hotel accommodations and arrange visas for office staff and guests to facilitate business travel.
• Monitor stationery and pantry supplies, placing orders as needed to maintain adequate stock levels.
• Package yarn samples and send them to customers via courier to support sales and customer service.
• Perform other administrative duties as assigned to support office functions.