Admin Executive

Responsible for the efficient functioning of the office through a range of administrative tasks and providing comprehensive administrative support across the organisation and ensuring the smooth and effective coordination of day-to-day operations.

Scope of Work

1. Take charge of day-to-day office management and administrative functions not limited to general office maintenance, purchase of office supplies/stock, arrangement of couriers/delivery, filing/photocopying/scanning, other ad-hoc tasks as required.
2. Draft, prepare, and maintain contracts and related documentation for vendors and other providers.
3. Provide support in staff events and activities, such as catering arrangement, venues booking, quotations.
4. Provide support on travel arrangements, not limited to flight and accommodation booking, transportation arrangement, visa application.
5. Assist with invoice management by tracking, filing and coordinating invoices and/or supporting documents for Finance team.
6. Understand the different grants available, the requirements to qualify for the grants, to handle the grants application preparation and grants claim submission.
7. Work together with HR on employees claims by checking and input claims into system.
8. Being the first point of contact for any staff who needs assistance in the area of HR/Admin.
9. Other ad-hoc tasks within the role as assigned by the company.

Requirements

1. Strong initiative, detail oriented and good time management.
2. Strong organizing and coordinating ability.
3. Good interpersonal skill with the ability to engage people at all levels.
4. Work well independently or with less supervision, as well as in a team.
5. Able to maintain strict confidentiality of sensitive information.