Admin Executive

Job description:

1. *Office Management:*

- Overseeing daily office operations and ensuring smooth functioning.

- Managing office supplies, equipment, and facility maintenance, organizing the office layout, and maintaining a tidy and organized workspace.

- Planning and Coordinating Administrative procedures and devising ways to streamline processes Control the wastage of daily consumption items.

2. *Scheduling and Coordination:*

- Coordinating meetings, conference booking , and office in-house events when needed

- Arranging travel, accommodations, and itineraries for employees.

3. *Communication:*

- Handling incoming and outgoing communication, including emails and calls.

4. *Administrative Support:*

- Providing assistance to senior management and team members.

- Managing repair, maintenance, and replacement as well as AMC contracts for office assets and assisting with day-to-day administrative tasks as required.

- Procuring quotations, rate negotiations and agreement finalizations with local Vendors for daily consumables

5. *Data Managemen & Record Keeping:*

- Collecting, organizing, maintaining and organized and up-to-date records, files, and databases.

- Managing employee records, contracts, and related documentation and compiling and generating reports, presentations, and spreadsheets with Ensuring data accuracy, integrity, and confidentiality.

- Ensuring compliance with record-keeping policies and regulations.

Compiling and generating reports, presentations, and spreadsheets with Ensuring data accuracy, integrity, and confidentiality.

6. *Resource Management:*

- Monitoring office expenses, budget allocations, and expenditures.

- Coordinating maintenance and repairs of office equipment.

7. *Policy Implementation:*

- Assisting in implementing and enforcing company policies and procedures.

- Ensuring adherence to administrative guidelines and standards.

8. *Problem Solving:*

- Identifying and addressing administrative challenges and issues.

- Recommending and implementing solutions for process improvements.

9. *Team Collaboration:*

- Collaborating with colleagues and cross-functional teams and supporting a positive work environment and fostering teamwork.

10. *Training and Onboarding:*

- Assisting in onboarding of new employees and providing guidance and support to other staff.

11. *Ad Hoc Tasks:*

- Handling unexpected tasks and requests that may arise.

5 to 10 years of experience