Admin & HR Support (6mths - convertible) - up $3500

Key Responsibilities

Office Administration & Operations

• Manage day-to-day office administrative activities to ensure smooth and efficient operations.
• Coordinate the ordering and replenishment of pantry items, stationery, office supplies and other operational necessities.
• Process vendor invoices, submit payment requests, maintain accurate records and track payment status to prevent missed or duplicate payments.
• Liaise with building management, contractors, cleaners and external service providers regarding office maintenance, repairs and operational requirements.
• Coordinate company apartment matters, including cleaning, maintenance and related administrative support when needed.
• Maintain organised office records, documentation and trackers using company systems and shared platforms.
• Proactively identify operational issues, anticipate requirements and follow through until resolution.

HR Administration & Recruitment Support

• Coordinate new employee onboarding arrangements, including orientation and workplace readiness.
• Arrange and manage building access registration, facial recognition enrolment and related access requirements.
• Support recruitment activities, including interview scheduling, candidate communications and coordination with HR team.

Company Events & Employee Engagement

• Support the planning, coordination and execution of company events, team gatherings and festive celebrations.
• Coordinate event logistics, including venue arrangements, catering, vendors, supplies and event setup.
• Manage employee birthday arrangements, including birthday vouchers, gifts and related activities.
• Assist with event budgeting, quotations, purchase requests and invoice submissions.
• Maintain accurate event records, attendance lists and related documentation.
• Anticipate event requirements and ensure smooth execution from planning through completion.

Team Support & Coordination

• Act as a point of contact for general office administrative requests and operational matters.
• Monitor outstanding tasks, provide timely progress updates and ensure matters are followed through to completion.
• Identify opportunities to improve administrative workflows, documentation and operational efficiency.
• Support ad hoc projects and other administrative duties as assigned.

Job Requirements

• Prior experience in office administration, operations coordination or HR support is preferred.
• Excellent attention to detail, particularly in handling invoices, records, scheduling and administrative documentation.
• Proactive and forward-thinking, with the ability to anticipate needs, identify potential issues and take appropriate action.
• Self-motivated and a fast learner, able to independently research, understand and manage unfamiliar tasks or processes.
• Strong organisational and time-management skills, with the ability to prioritise multiple assignments and meet deadlines.
• Demonstrates accountability, initiative and a strong sense of ownership.
• Comfortable coordinating with vendors, contractors and internal stakeholders.
• Able to work independently while maintaining effective teamwork and communication.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOL Singapore Pte Ltd("PERSOL") and its local and overseas subsidiaries and affiliates to collect, use and disclose your personal data to prospective employers/companies based in any country for purposes of evaluating suitability for employment, conducting reference checks, administering employment related services, complying with Government’s health advisories and such other purposes stated in our Privacy Policy.

We may use artificial intelligence ("AI") and machine learning technologies to support our recruitment and placement services, including screening resumes, assessing qualifications and experience, and identifying skills and job matches. Where permitted by applicable law, we may also use such personal data to develop, train, test, improve and/or fine-tune AI and machine learning technologies that support our recruitment and business operations.

For more information on how we collect, use, disclose and protect your personal data, please refer to our Privacy Policy: https://www.persolsingapore.com/policies. If you wish to withdraw your consent, including consent relating to the use of your personal data for AI-enabled recruitment activities and AI development activities, please email us at sg.dataprotection@persolapac.com.

PERSOL Singapore Pte Ltd (EA License No: 01C4394) | EA Registration No. R1770602 (Teng Min Yee)