Admin Manager

Job Description & Requirements

1. Administrative Operations

• Oversee daily office and administrative activities

• Maintain company records, documents, and filing systems

• Ensure smooth coordination between management, factory, and retail outlets

2. Staff & HR Administration

• Manage staff attendance, leave records, and schedules

• Prepare employment contracts and staff documentation

• Coordinate recruitment and onboarding of new staff

• Handle basic HR matters and staff communication

3. Financial & Basic Accounting Support

• Record daily sales reports from outlets

• Prepare basic reports for management

• Liaise with accountants for payroll, CPF submissions, and financial records

4. Licensing & Compliance

• Maintain company licenses and permits

• Coordinate documentation for compliance with authorities such as the Singapore Food Agency

• Support certification processes like Majlis Ugama Islam Singapura Halal certification or Hazard Analysis and Critical Control Points (HACCP) documentation

5. Inventory & Procurement Support

• Track stock levels of supplies and materials

• Coordinate purchasing and supplier communication

• Maintain supplier records and invoices

6. Outlet Coordination

• Monitor daily sales from outlets

• Coordinate staffing and operational issues between outlets and management

• Assist with scheduling and operational planning

7. Reporting & Management Support

• Prepare weekly or monthly reports for management

• Assist directors with administrative planning and coordination