Admin Manager

The candidate will have responsibilities across the following functions:

Team Management and Leadership:

• Lead, manage, and mentor a team of Admin Executives across all centres.
• Define roles, track performance, and ensure accountability.
• Establish SOPs and streamline administrative processes.

Multi-Centre Operations Oversight:

• Ensure smooth day-to-day operations across all centres.
• Act as the central point of control for administrative efficiency and issue resolution.
• Maintain consistency in processes and service standards across locations.

Facility Management:

• Oversee end-to-end facility operations for clinics and gyms.
• Ensure all centres are fully functional, compliant, and well-maintained.
• Handle escalations and preventive maintenance planning.

Delivery and Logistics Management:

• Own and manage all deliveries (equipment, supplies, new centre setup).
• Ensure timely coordination, tracking, and execution across locations.
• Plan logistics for new centre launches.

Vendor Management and Procurement:

• Identify, onboard, and manage vendors for all operational needs.
• Negotiate contracts, pricing, and SLAs.
• Monitor vendor performance and ensure quality standards.

Documentation and Legal Compliance (Critical Responsibility):

• Own and maintain all centre-related documentation, including leases, vendor agreements, licenses, and compliance records.
• Ensure all legal and regulatory requirements for each centre are fulfilled, updated, and properly documented.
• Maintain an organised, audit-ready documentation system across centres.

Financial and Administrative Documentation Control:

• Track and maintain all financial and operational documents related to centres (invoices, contracts, expense records, etc. )
• Coordinate with Finance to ensure accurate documentation and timely submissions.
• Ensure proper record-keeping, verification, and audit readiness.

Location Scouting and Expansion Support:

• Lead identification and evaluation of new properties.
• Coordinate site visits, documentation, and readiness for launch.

Cross-functional Coordination:

• Work closely with HR, Finance, and Operations teams.
• Support budgeting, cost control, and operational planning.

Requirements:

• Bachelor's degree (B. Tech, BBA, B. Com or equivalent); a Master's degree is a plus.
• 4-8 years of experience in administration, facility management, or operations.
• Strong experience in documentation management and compliance handling.
• Proven experience managing teams and multi-location operations.
• Strong leadership, negotiation, and problem-solving skills.
• Proficiency in MS Office (Excel proficiency preferred).
• Must own a bike/scooter and have a valid driving license.