Admin Specialist

1. General Administrative Support

• Provide day-to-day administrative support to the department & leadership team
• Perform administrative duties, including tracking invoices, arranging payments, and ensuring timely settlement of monthly office operating expenses
• Manage office documentation, filing systems (physical and digital) and record keeping.
• Support, monitor and replenish office supplies to prevent disruptions.

1. Support office administration, maintenance coordination, and vendor management
2. Assist in purchasing office supplies, including sourcing, ordering, and coordinating deliveries.
3. Assist with onboarding logistics for new hires (workspace, access, etc.)

• Provide administrative support for business travel and expense management.

1. Arrange travel bookings (flights, accommodation, transport)
2. Prepare and track expense claims, reimbursements, and reports
3. Ensure compliance with company travel policies

2. Executive Support to GM

• Manage GM’s calendar, including scheduling meetings, appointments, and travel arrangements (if required)
• Coordinate internal and external meetings, including agenda preparation and logistics
• Take meeting minutes and track follow-up actions where required

3. Ad-Hoc Support

• Provide ad-hoc administrative and coordination support as assigned
• Assist in special projects, presentations, and process improvements

Key Competencies

• Strong organizational and time management skills
• High level of discretion and confidentiality
• Excellent communication (written and verbal)
• Proactive, detail-oriented, and able to multitask
• Proficiency in Microsoft Office (Excel, PowerPoint, Outlook)

Requirements:

• Minimum Diploma and 5 years relevant working experience
• Ability to liaise with internal and external stakeholders.
• Good communication skills in both Mandarin and English.
• Strong writing skills to draft and communicate effectively