Admin Support

SUMMARY OF POSITION:
The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks.

DUTIES & RESPONSIBILITIES:

• Assist with general administrative and clerical tasks, including data entry, document preparation, recordkeeping, and maintaining organized files.
• Scans documents to create electronic files for processing and routes each time-sensitive document to appropriate entities within prescribed timeframes for compliance (i.e., paysheets, weights and inventories to carriers, base packet submissions, invoices and supporting shipment documents, etc.)
• Appropriately files various shipment documents in a timely manner and maintains accurate, up-to-date, complete, and organized records in both electronic and hard-copy formats.
• Provide support to the Accounting department with basic administrative and clerical functions, including processing paperwork, organizing financial documents, entering information, and assisting with invoice and billing-related tasks.
• Assist the Operations team with shipment management, including entering and updating shipment information, tracking shipments, maintaining accurate records, and communicating shipment status as needed.
• Review and maintain shipment documentation to ensure information is complete, accurate, and properly organized.
• Assist with potential CMMC Level 2 compliance activities, including document organization, recordkeeping, maintaining compliance-related documentation, and supporting administrative tasks.
• Perform other duties and responsibilities as assigned.

REQUIREMENTS:

• Excellent oral and written communication skills.
• At least 1 year of Administrative Assistant experience preferred.
• Proven ability to use the internet for research.
• Capable computer skills including word processing, spreadsheets, and presentation software, as well as databases and customer database systems.
• Comprehensive knowledge of Microsoft Excel.
• Foundational knowledge in Administrative Assistance.
• Data entry experience preferred.
• Experience with Microsoft Office (Movestar and QuickBooks experience is a plus!)
• A keen attention to detail for ensuring accurate and complete records.
• Alphabetical filing along with exceptional organizational and investigative skills.
• A positive, service-oriented attitude along with excellent follow-through abilities.
• An ambitious and proactive work ethic, along with an ability to meet critical time sensitive deadlines.