Admin Support for Project Team

Company Overview

EXPEDITE AIR CONDITIONING & ELECTRICAL PTE LTD is a BCA licensed ME01 L5 and BizSafe Star company specializing in ACMV projects. We handle installation, commissioning, and testing of air conditioning and mechanical ventilation systems for factories, schools, condominiums, malls, and warehouses.

Job Summary

Join our Project team as Admin Support to assist engineers with administrative tasks throughout installation projects, from tendering to completion. No prior experience needed; training will be provided.

Responsibilities

• Provide administrative support to Project Engineers to ensure smooth progress of active installation projects
• Prepare, organize, and track project documents including quotations, purchase orders, delivery orders, invoices, and variation orders for accurate record-keeping
• Assist in compiling project schedules, site progress reports, and submission documents to support project monitoring and compliance
• Coordinate with suppliers, subcontractors, and site teams to manage material orders and documentation efficiently
• Maintain organized physical and digital project files to facilitate easy retrieval and audit readiness
• Track project milestones and outstanding tasks, following up on pending approvals and submissions to keep projects on schedule
• Enter data accurately into project trackers and spreadsheets to support project reporting and analysis
• Perform other ad-hoc administrative duties as assigned to support the Project Engineering team

Required competencies and certifications

• Minimum GCE 'O' Level / Nitec or equivalent
• Basic computer literacy in Microsoft Word and Excel

Preferred competencies and qualifications

• Willingness to learn and work hard
• Strong organizational skills with attention to detail
• Ability to multi-task across multiple projects