Admin Team Leader for Flu Shot Clinic - New Canaan, CT

Position Type: Part-Time / Seasonal

Date Needed: October 28, 2026

Time Needed: 10:30am - 2:00 PM
Department: Operations
Reports To: Staff and People Manager

Position Summary

The Admin Team Lead is a non-clinical operations support role responsible for ensuring each clinic or event is fully equipped and properly organized. This position coordinates the pick-up, delivery, and return of supplies, paperwork, and equipment needed for all Pathways Wellness Program immunization clinics and wellness events.

Key Responsibilities

• Pick up clinic supplies, paperwork, and equipment from the Pathways Wellness Program office before each assigned event.
• Deliver all required materials to clinicians and event sites on time and in good condition.
• Return completed paperwork, consent forms, unused supplies, and equipment following each clinic.
• Maintain organization of supplies, inventory levels, and clinic kits.
• Communicate with the Clinic Operations Manager regarding any missing items, supply shortages, or logistical issues.
• Assist with event setup (e.g., tables, signage, forms) when needed.
• Ensure all HIPAA-sensitive documents are handled and transported securely.
• Provide high-quality customer service and professional representation at client sites.

Qualifications

• Valid driver's license and reliable transportation.
• Strong organizational skills and attention to detail.
• Ability to lift and transport supplies (typically up to 30 lbs).
• Excellent communication and time-management skills.
• Experience in administrative or logistics roles preferred.