Marine Technical Administrator

Location: Singapore
Company: Maxwell Shipmanagement Pte. Ltd.

Maxwell Shipmanagement Pte. Ltd. is seeking a proactive and organized Marine Technical Administrator to support our Technical Department in the management of vessel documentation, survey records, technical reports, and daily administrative operations.

Key Responsibilities

• Collect, monitor, and maintain monthly technical reports and vessel submissions.
• Track Class surveys, statutory certificates, and ensure timely follow-up on expiry dates and survey schedules.
• Maintain organized electronic and hard-copy filing systems for technical documents, reports, manuals, contracts, and correspondence.
• Prepare meeting agendas, record meeting minutes, and monitor outstanding action items.
• Provide administrative support to Technical Superintendents, including preparing reports, spreadsheets, presentations, and technical documentation.
• Maintain vessel records, defect trackers, repair status, survey schedules, and technical project databases.
• Coordinate documentation with vessels, Classification Societies, shipyards, suppliers, contractors, and internal departments.
• Follow up on outstanding reports and documentation to ensure timely completion.
• Perform general administrative duties as assigned by the Technical Manager.

Requirements

• Good command of written and spoken English.
• Proficient in Microsoft Office (Word, Excel, Outlook, and PowerPoint).
• Strong organizational, document control, and administrative skills.
• Ability to manage multiple tasks and meet deadlines with minimal supervision.
• Meticulous, responsible, and able to work independently.

Preferred Qualifications

• Previous administrative experience in a shipping company, ship management company, shipyard, marine supplier, or engineering environment.
• Basic knowledge of maritime terminology, vessel certificates, Class surveys, and technical reports.
• Experience with Microsoft Teams, SharePoint, OneDrive, PDF software, or ship management systems will be an advantage.

Salary

SGD 2,500 – SGD 3,000 per month, commensurate with the candidate's qualifications, relevant working experience, and skills.

How to Apply

Interested candidates are invited to submit their detailed resume/CV to [email protected].

Only shortlisted candidates will be notified via email.