Administration Assistant (Operations Support)

Job Summary

Support the daily administrative functions of the Operations and Sales departments by preparing documents, maintaining records, generating reports, and coordinating basic administrative activities.

Responsibilities

• Prepare job orders, delivery orders and other operational documents.
• Maintain proper filing of contracts, quotations and customer records.
• Prepare quotations using company templates.
• Generate simple daily and monthly reports.
• Update job status and customer records in the company's system.
• Answer phone calls and respond to basic customer enquiries.
• Coordinate simple scheduling updates between customers and the Operations team.
• Perform general administrative duties including filing, scanning, photocopying and document preparation.
• Assist the Operations and Sales teams with day-to-day administrative work.
• Perform other duties assigned by Management.

Requirements

• Minimum Nitec, Higher Nitec, Diploma, or equivalent qualification.
• Fresh graduates are welcome to apply.
• Proficient in Microsoft Word, Excel, and Outlook.
• Good communication and organisational skills.
• Responsible, organised, and willing to learn.
• Able to work independently and as part of a team.