Administration & HR Assistant (Team Support)

Administration & HR Assistant (Team Support)

Salary: SGD 3,500 per month
Employment Type: 6-month contract, with potential conversion to permanent employment
Location: Singapore

Job Overview

We are looking for a proactive, detail-oriented, and resourceful Administration & HR Assistant to support our Singapore office's daily operations, HR administration, employee engagement activities, and team coordination.

The ideal candidate is able to take ownership of assigned tasks, and can work independently with minimal supervision. We value someone who thinks ahead, learns quickly, pays attention to detail, and follows through on tasks to ensure smooth and efficient office operations.

Key Responsibilities

1. Office Administration & Operations

• Manage daily office administration and ensure smooth office operations.
• Coordinate pantry supplies, stationery, office essentials, and replenishment.
• Process vendor invoices, submit payment requests, and maintain accurate payment records.
• Liaise with building management, contractors, cleaners, and external service providers on maintenance and operational matters.
• Coordinate company apartment cleaning, maintenance, and related arrangements when required.
• Maintain organised office records, documentation, and administrative trackers.
• Proactively identify operational issues and follow through until resolution.

2. HR Administration & Recruitment Support

• Coordinate new employee onboarding and ensure workplace readiness.
• Arrange building access registration, facial recognition enrolment, and related access requirements.
• Support recruitment activities, including interview scheduling, candidate communication, and coordination with the HR team.

3. Company Events & Employee Engagement

• Assist in planning and coordinating company events, team gatherings, and festive celebrations.
• Manage event logistics, including venue bookings, catering, vendors, supplies, and setup.
• Coordinate employee birthday arrangements, vouchers, gifts, and celebrations.
• Assist with event budgets, quotations, purchase requests, and invoice submissions.
• Maintain event records, attendance lists, and relevant documentation.

4. Team Support & Coordination

• Serve as a point of contact for general office administrative requests.
• Track outstanding tasks, provide timely updates, and ensure matters are completed.
• Identify opportunities to improve administrative processes and operational efficiency.
• Support ad hoc projects and other duties as assigned.

Job Requirements

• Prior experience in office administration, operations coordination, or HR support is preferred.
• Strong organisational and time-management skills, with the ability to manage multiple priorities.
• Excellent attention to detail, particularly in handling invoices, records, scheduling, and documentation.
• Proactive, resourceful, and able to anticipate needs without waiting for instructions.
• A quick learner who can independently research and manage unfamiliar tasks or processes.
• Strong communication and follow-up skills when coordinating with vendors and internal stakeholders.
• Able to work independently while collaborating effectively with the team.
• Demonstrates accountability, initiative, and a strong sense of ownership.

What We Value

We are looking for someone who:

• Thinks ahead and anticipates operational needs.
• Pays attention to detail and ensures accuracy in every task.
• Takes ownership and follows through until matters are resolved.
• Learns independently and adapts quickly to new processes.
• Communicates proactively and keeps stakeholders informed.
• Solves problems with a practical, hands-on approach.

We regret to inform that only shortlisted candidates will be notified.

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