Administration Manager

Company Overview

[Omitted as no company information provided]

Job Summary

Lead and manage administrative functions and teams to support construction projects and company operations. Ensure compliance, optimize processes, and coordinate with stakeholders to deliver efficient administrative services.

Responsibilities

• Lead and supervise the administrative team to ensure efficient workflow and high-quality support services across company and project offices
• Develop, implement, and enhance administrative policies, procedures, and documentation to improve operational effectiveness
• Coordinate office facilities, equipment maintenance, and vendor management to support daily operations
• Provide project teams with accurate documentation, contract administration, correspondence, and filing support to ensure project compliance
• Maintain comprehensive records for construction projects, including permits, licenses, insurance, and statutory documents for regulatory adherence
• Liaise effectively with clients, consultants, subcontractors, suppliers, and government agencies to facilitate smooth project and office operations
• Coordinate work pass applications, staff onboarding, accommodation, and transportation arrangements for site personnel to ensure timely deployment
• Monitor and control office budgets, procurement of supplies, and administrative expenses to optimize resource utilization
• Ensure workplace safety, company policies, and regulatory requirements are consistently met and communicated
• Organize company meetings, events, training sessions, and corporate activities to foster team engagement and development
• Prepare management reports and provide administrative support to senior management for informed decision-making
• Perform additional administrative duties as assigned to support business needs

Required competencies and certifications

• Diploma or Bachelor's Degree in Business Administration, Management, or related discipline
• Minimum 5 years of relevant administrative experience, preferably in construction or engineering industries
• Good knowledge of construction administrative processes and documentation
• Familiarity with Singapore employment practices and general regulatory requirements
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook)
• Excellent organizational, communication, and interpersonal skills demonstrated through managing multiple priorities
• Strong problem-solving skills with attention to detail and ability to work independently in a fast-paced environment

Preferred competencies and qualifications

• Previous supervisory or management experience
• Experience supporting multiple construction projects simultaneously
• Knowledge of project documentation, tender administration, and contract filing
• Experience coordinating work pass administration and liaising with government authorities
• Experience with document management systems or ERP software