Administration Manager – Manufacturing

We are looking for an experienced and highly organized Administration Manager to oversee daily administrative operations, manage facility-related services, and ensure a safe, efficient, and well-maintained working environment.

The ideal candidate will have extensive experience in administration and facility management, preferably within a manufacturing environment, along with strong leadership, problem-solving, and stakeholder management skills.

Key Responsibilities

Administrative Operations & Facility Management

• Oversee daily administrative operations to ensure smooth workflows and efficient service delivery.
• Manage facility-related services, including cleaning, maintenance coordination, and workplace facilities.
• Supervise catering operations, including meal planning, service coordination, and quality monitoring.
• Oversee transportation services, fleet management, employee uniforms, and laundry services.
• Coordinate security operations to maintain a safe and secure working environment.
• Ensure administrative services meet organizational requirements and operational standards.

Catering, Quality & Hygiene Management

• Supervise catering services and coordinate daily meal planning and distribution.
• Ensure compliance with food safety, hygiene, and cleanliness standards.
• Monitor service quality and ensure catering operations comply with applicable health and safety regulations.
• Address employee and stakeholder concerns related to catering and other administrative services.

Vendor, Inventory & Cost Management

• Monitor inventory levels and coordinate the procurement of administrative supplies and materials.
• Prevent shortages, unnecessary expenses, and operational waste through effective inventory management.
• Manage administrative budgets and monitor operational expenses.
• Identify cost optimization opportunities while maintaining service quality.
• Coordinate with external service providers and vendors to ensure effective service delivery.

Governmental Relations & Events Coordination

• Support governmental relations and coordinate relevant administrative requirements.
• Oversee guest relations and reception services to ensure a professional visitor experience.
• Coordinate internal events, meetings, and company activities.
• Collaborate with internal departments and external stakeholders to support business operations.

Team Leadership & Stakeholder Management

• Lead and supervise the administration team, ensuring clear responsibilities and effective performance.
• Provide guidance, support, and ongoing feedback to team members.
• Coordinate with internal stakeholders to address administrative needs and resolve operational challenges.
• Monitor service quality, respond to complaints, and implement improvements.
• Ensure effective communication and collaboration across departments.

Qualifications & Requirements

• Bachelor's degree in a relevant field.
• Minimum 10 years of experience in administration, facility management, or a similar function.
• Previous experience within the manufacturing sector is highly preferred.
• Strong experience managing administrative services, including catering, cleaning, transportation, fleet, security, and facilities.
• Proven leadership and team management capabilities.
• Excellent command of English, both written and spoken.
• Strong communication, coordination, and interpersonal skills.
• Ability to manage multiple administrative functions and prioritize operational requirements.
• Good budgeting, cost control, and vendor management skills.
• Strong problem-solving skills and attention to detail.
• Ability to collaborate effectively with cross-functional teams.

Reporting Structure

The Administration Manager will report directly to the Head of HR and oversee:

• 2 Administration Specialists
• 1 Receptionist
• 10 Blue-Collar Employees (Indirect Reporting)

Compensation & Benefits

• Competitive monthly gross salary
• Car allowance
• Family medical insurance
• End-of-year bonus

Why Join?

This is an opportunity to join a well-established global organization in the food and beverage manufacturing industry, take ownership of critical administrative operations, and lead a team responsible for supporting an efficient and high-quality working environment.