ADMINISTRATION MANAGER
Job Description:
The Administration Manager is responsible for managing and coordinating the administrative functions of the construction company and supporting the smooth operation of construction projects and office activities.
Key Responsibilities:
Manage daily office administration and general company operations.
Coordinate administrative matters between the office, project sites, workers, subcontractors, suppliers, and management.
Maintain project documents, contracts, quotations, purchase orders, delivery orders, invoices, and other construction-related records.
Prepare reports, correspondence, meeting documents, and management updates.
Monitor employee attendance, leave records, manpower deployment, and staff documentation.
Coordinate work permit, employment pass, training, medical, and other manpower-related administrative matters.
Assist with recruitment, onboarding, and maintaining employee personnel records.
Liaise with clients, suppliers, subcontractors, government authorities, and external service providers when required.
Support procurement activities and follow up on material deliveries, equipment arrangements, and supplier documentation.
Maintain proper filing systems for project, financial, HR, safety, and regulatory documents.
Assist project managers and site teams with administrative coordination and documentation.
Monitor office supplies, company assets, vehicles, insurance, licences, and renewals.
Ensure administrative procedures comply with company policies and relevant Singapore regulatory requirements.
Coordinate meetings, appointments, site visits, and management schedules.
Handle confidential company and employee information appropriately.
Perform other administrative and operational duties assigned by management.
Requirements:
Diploma or Degree in Business Administration, Management, Construction Management, or a related field.
Relevant experience in administration, preferably within the construction or engineering industry.
Good knowledge of office administration and construction documentation.
Strong organisational, communication, and coordination skills.
Proficient in Microsoft Office applications.
Able to work independently and coordinate with multiple project teams and stakeholders.