ADMINISTRATION MANAGER

Job Responsibilities

1. Office AdministrationManage day-to-day administrative operations and ensure smooth office functioning.Maintain office procedures, policies, records, and documentation.Coordinate office supplies, equipment, maintenance, and general facilities.
2. Staff ManagementSupervise administrative and support staff.Allocate duties, monitor attendance, and evaluate staff performance.Support recruitment, onboarding, training, and staff development.
3. Documentation & RecordsMaintain confidential employee, company, and administrative records.Prepare letters, reports, notices, meeting minutes, and other official documents.Ensure proper filing and timely retrieval of documents.
4. Facilities ManagementCoordinate building maintenance, repairs, cleaning, security, and other facility services.Liaise with contractors, suppliers, and service providers.Ensure the workplace is safe, clean, and properly maintained.
5. Procurement & Office SuppliesMonitor office inventory and arrange purchasing of required supplies.Obtain quotations and coordinate with suppliers.Control administrative expenses and maintain purchasing records.
6. Communication & CoordinationCoordinate communication between management, employees, customers, suppliers, and external parties.Handle incoming and outgoing correspondence, emails, and telephone enquiries.Organize meetings, appointments, company events, and travel arrangements.
7. Compliance & PoliciesEnsure administrative activities comply with company policies and applicable regulations.Maintain required licences, permits, contracts, and administrative documents.Support workplace health, safety, and security requirements.
8. Financial & Administrative SupportAssist management with budgets, expense monitoring, invoices, and administrative payments.Maintain accurate administrative financial records.Prepare periodic administrative reports for management.
9. Management SupportProvide administrative support to senior management.Prepare presentations, reports, schedules, and management documents.Follow up on management decisions and ensure assigned administrative tasks are completed.
10. General Responsibilities

• Maintain confidentiality of company and employee information.
• Identify administrative problems and recommend practical solutions.
• Continuously improve office procedures and operational efficiency.
• Perform other duties assigned by management.