ADMINISTRATION MANAGER

About the Role

We are looking for an organized, proactive, and detail-oriented Administration Manager to lead and streamline our company’s daily administrative operations. In this role, you will oversee office administration, establish efficient workflow processes, coordinate cross-departmental operations, and support key corporate compliance, procurement, and vendor management functions to ensure overall business efficiency.

Key Roles & Responsibilities

• Office Operations & Workflow Management:

  • Plan, direct, and oversee daily administrative workflows, office facilities, and support services to maintain a seamless working environment.

  • Develop, implement, and review administrative standard operating procedures (SOPs) and company policies to enhance operational efficiency.

  • Manage documentation, centralized record-keeping systems, corporate filing, and data confidentiality in accordance with organizational guidelines.

• Vendor, Facility & Procurement Management:

  • Oversee office facility maintenance, lease agreements, utilities, and equipment upkeep.

  • Supervise office procurement, including purchasing supplies, stationery, equipment, and administrative services, ensuring cost-effectiveness and budget compliance.

  • Manage vendor relationships, negotiate service contracts, and evaluate vendor performance.

• Corporate Compliance & Cross-Functional Support:

  • Liaise with internal stakeholders, external vendors, and regulatory bodies to ensure corporate and statutory compliance.

  • Assist management with the preparation of internal reports, administrative budgets, presentations, and meeting coordination.

  • Support basic HR administrative coordination, onboarding documentation, and license renewal processes where required.

• Team Leadership & Supervision:

  • Guide, mentor, and supervise administrative executives and support staff, fostering teamwork and professional accountability.

  • Evaluate team workload, assign administrative duties, and monitor deliverable timelines.

Job Requirements

• Experience:

  • Minimum 3 to 5 years of proven experience in office administration or business operations, with at least 1 to 2 years in a supervisory or managerial capacity.

  • Demonstrated track record in managing administrative budgets, office operations, and vendor contracts.

• Qualifications:

  • Diploma or Bachelor’s Degree in Business Administration, Management, Human Resources, or a related field (equivalent practical experience will also be considered).

• Skills & Competencies:

  • Strong organizational, problem-solving, and multitasking abilities with high attention to detail.

  • Excellent written and verbal communication and interpersonal skills to engage stakeholders across all levels.

  • Proficiency in office productivity tools (Microsoft Office / Google Workspace) and familiar with administrative enterprise software.

  • High degree of integrity, discretion, and reliability when handling confidential business information.