Administration Specialist I
Summary
Provide onsite HR administrative support, processing personnel files, employment verifications, and HR transactions while handling associate inquiries and collaborating with HR teams.
Role Specific Information
Job Description
This role is based at our Corporate Office in Menomonee Falls, WI. You’ll work onsite from Monday through Thursday, with the option to work remotely on Fridays
About the Role
As HR Administration Specialist I, you will provide administrative and customer service support to HR functions and processes to ensure a seamless experience is provided to our current associates, former associates, business partners and vendors.
What You’ll Do
Deliver operational support and input by gathering information and resolving issues of limited scope
Execute system transactions accurately and in a timely manner
Monitor cases for inquiries or questions that need research or processing
Provide timely and accurate responses to inquiries and questions in a professional manner
Collaborate with and provides administrative support to Team Leader, internal business partners, Contact Center & vendors to generate solutions based on procedures and best practices
Complete daily administrative tasks to support the HR processes such as: personnel files maintenance, verification of employment, absence management, compensation changes, internal movement, and other HR related transactions
Provide researched resolutions by connecting knowledge and experience to improve consistency and efficiency
Perform job duties with a high degree of accuracy while maintaining confidentiality with all records and information
Additional tasks may be assigned
What Skills You Have
Required
High school diploma or equivalent
Effective verbal and written communication skills
Ability to effectively communicate with associates of all levels
Ability to multi-task using multiple applications and technologies
Basic proficiency in computer navigation with systems like Microsoft Office and Google Suite
Preferred
2 year college or post-secondary course work in a related field or applicable work experience
Minimum 1 year experience in Human Resources, Benefits and/or Compensation Administration
Essential Functions
The requirements listed below are representative of functions you will be required to perform, however you may be required to perform additional functions. Kohl’s may revise this job description at any time. To perform this job successfully, you must be able to perform each essential function satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions, absent undue hardship.
Ability to perform the accountabilities listed in the “What You’ll Do” Section
Ability to comply with dress code requirements
Basic math and reading skills, legible handwriting, and basic computer operation
Ability to maintain prompt and regular attendance and meet scheduling requirements as set by the company
Ability to learn and comply with all company policies, procedures, standards and guidelines
Ability to give direction and to receive, understand and proactively respond to direction from leadership and other company personnel
Ability to work as part of a team and interact effectively and appropriately with others
Ability to maintain composure and work in a fast paced environment while accomplishing multiple tasks within established timeframes
Ability to satisfactorily complete company training programs
Ability to use a personal computer for tasks such as communicating, preparing reports, etc.
Ability to plan, prioritize and monitor activities across business units
Ability to complete or oversee the completion of assigned projects in a timely manner