Administrative Accounting Assistant
Blackhawk Country Club will be the premier full-service club in the East Bay, where members gather as a community and create lifelong connections through exceptional experiences in an incomparably beautiful setting.
As a member of the Blackhawk Country Club team, you play an integral role in advancing our Club’s Vision and Strategic Plan. You will be expected to adhere to our "6B's," which outline the fundamental expectations we have of every employee. Additionally, we rely on you to embody our HAWKS CODE culture, bringing it to life through your language, attitude, and actions.
Position Summary
The primary job of the Administration Assistant is to support the Accounting department and be the first contact for member inquires for the department. This person will focus on professional member greetings and inquiries at the front desk. They will perform a variety of member services and administrative duties to ensure they are receiving top quality services. Responsibilities include organizational efficiency as well as creating a professional environment for members. This visible and organized representative of the Club also provides valuable administrative and accounting assistance to the full Accounting team.
Essential Duties and Responsibilities
The essential functions include, but are not limited to the following:
- Greet and welcome guests, members and employees as they come into the office
- Answer phone calls and direct them as necessary
- Taking and ensuring messages are passed to the appropriate staff member promptly
- Handling queries and complaints via phone, email, and general correspondence
- Receiving, sorting, distributing and dispatching daily mail
- Managing office inventory such as stationery and equipment
- Ensure reception and office area is tidy and presentable with all necessary stationery and material
- Create new member files and apply changes while maintaining confidentiality with sensitive information
- Processing gift certificates and guestbook passes
- Maintaining schedules including but not limited to Gift Certificates, Golf Cart Insurance, Membership Month End Reports.
- Perform other clerical receptionist duties such as filing, photocopying, transcribing, and faxing
- Receiving and posting payments from members or guests
- Assist with various tasks from the Chief Financial Officer, Controller, Accounts Receivable, and Accounts Payable team members
- Make sure stationary is fully stocked by ordering through Amazon and/or Office Depot
- Must be able to occasionally drive to places such as the bank or post office.
- Opportunities for obtaining experience and training in more complex accounting tasks are available.