Administrative Affairs Supervisor

We are looking for an experienced Administrative Affairs Supervisor to join our growing team.

The role is responsible for overseeing administrative operations including facility management, transportation services, security, catering, cleaning services, company vehicles, supplier management, and workplace services.

What You'll Do

• Manage and coordinate all administrative affairs activities across offices, warehouses, and common areas.
• Oversee outsourced service providers including cleaning, catering, security, transportation, pest control, and facility maintenance.
• Ensure company facilities, equipment, and common areas are maintained in line with operational and safety standards.
• Plan, monitor, and report maintenance and repair activities for office and warehouse facilities.
• Manage company transportation operations, including employee shuttle services and route optimization.
• Coordinate company vehicle operations, including maintenance, inspections, insurance, and legal compliance requirements.
• Lead procurement activities related to administrative services and supplies by conducting market research and supplier evaluations.
• Monitor service quality, contractual compliance, and performance of vendors and contractors.
• Coordinate workplace services, employee uniforms, PPE distribution, and related operational activities in cooperation with Health & Safety teams.
• Manage waste collection and environmental compliance activities.
• Supervise inventory, fixed asset, archive management, and storage processes.
• Liaise with governmental authorities, banks, municipalities, and other external institutions when required.
• Prepare operational and cost reports, analyze expenses, and identify efficiency improvement opportunities.
• Support internal events and organizational activities in collaboration with Human Resources and other departments.
• Identify operational risks and escalate critical issues to management in a timely manner.
• Ensure compliance with company policies, Quality Management Systems, Information Security, Environmental, Occupational Health & Safety, and Data Privacy requirements.

Your Profile

• Bachelor's degree preferred.
• Minimum 5 years of experience in Administrative Affairs, Facility Management, Workplace Services, Procurement, or related fields.
• Proven experience managing outsourced services and supplier relationships.
• Strong knowledge of facility operations, workplace management, and procurement processes.
• Experience in budget control, cost management, and service performance monitoring.
• Proficiency in MS Office applications.
• Good command of English is preferred.
• Strong organizational and problem-solving skills.
• Military service completed for male candidates.

What We Offer

• A global work environment with exposure to international teams and operations
• Opportunities for professional growth, learning, and career development
• A collaborative and supportive team culture
• A dynamic workplace where you can drive operational excellence and continuous improvement
• Being part of Bertelsmann SE & Co. KGaA, one of the world's leading media and service companies
• Employee-focused culture that values innovation, teamwork, and development

Disclosure requirements pertaining to the collection of your personal data:

Responsible for processing the information provided in your application is the company specified in the job advertisement, with its registered office as indicated. The company processes your data for the purpose of establishing an employment relationship on the basis of Art. 6 (1) b GDPR / Section 26 (1) sentence 1 BDSG.

The retention period for your data is determined by the statutory time limits applicable in the respective country, beginning upon completion of the recruitment process. You can find these here.

You can contact the company’s Data Protection Officer at the above-mentioned postal address.

Further information on data protection and your rights can be found here.

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