Administrative Analisty

Perform administrative and financial support activities, including issuing and managing invoice processing, maintaining department documentation and records, and preparing and recording financial transactions in accordance with company procedures.

• Review and prepare measurement reports to support supplier invoice issuance and payment processing (including property rentals, BankDoc services, restaurants, bakeries, and medical clinics).
• Review and approve recurring monthly expenses, including utilities (electricity and water) and notary office payments for the plant and company accommodations.
• Prepare the monthly signature log and coordinate the distribution of daily meal vouchers.
• Provide general administrative support to the unit and branch offices on a variety of operational matters.
• Request corporate credit cards for employees and review supporting invoices against corporate card statements using the Corporate Card Reconciliation Spreadsheet.
• Prepare travel expense reimbursement reports by reviewing supporting documentation and processing reimbursements.
• Manage the petty cash fund, recording unit expenses and maintaining the Petty Cash Control Spreadsheet.
• Monitor outstanding billing issues related to Vale Minas Gerais contracts and Spot services.
• Prepare and update the unit's weekly cost forecast, record invoices on a weekly basis, and develop cost analysis and comparison reports.
• Review and reconcile the commented general ledger, including the mid-month and month-end ledger against the cost forecast.
• Generate and reconcile accounting reports, including customer, supplier, and tax-related reports.
• Issue customer invoices for services and materials for all business units, post invoices to customer platforms when required, maintain billing control spreadsheets, and submit billing documentation to the Belo Horizonte Business Unit (UG BH).

Preferred Qualifications: Bachelor's degree in Business Administration or a related discipline.

Minimum of 2 years of experience in administrative and financial support activities as an Administrative/Financial Assistant or in related technical roles.