Administrative and Accounting Assistant
Affinity Management Services is an Association Management Company proudly serving Miami-Dade, Broward, and Palm Beach County! We have grown over time due to our commitment to creating a first-class living environment for our residents and enriching the quality of life in our communities through our innovative services. As the demand for our services continues to grow, we are looking for individuals to join us on our quest to empower and transform each community we partner with.
The Accounting Clerk supports Corporate and Association Accounting operations with a focus on accounts receivable support, document handling, and administrative coordination. This role is highly administrative in nature and requires strong organization, attention to detail, and the ability to manage multiple priorities in a fast-paced, deadline-driven environment.
Key Responsibilities
Accounts Receivable & Accounting Support
- Support AR and General Ledger functions through documentation management and transaction verification
- Gather and organize financial reports and supporting documentation
- Assist with account modifications, dispute resolution, and escalations (including coordination with attorneys when needed)
- Identify discrepancies or missing information and communicate accordingly
Mail & Document Handling
- Process incoming mail, including checks and financial documents
- Scan, organize, and upload documents following internal procedures
- Track and ensure timely handling of financial documentation
- Maintain accurate digital records and proper documentation flow
Administrative & Team Support
- Provide administrative support including filing, scanning, and document preparation
- Participate in daily team huddles and provide daily/weekly updates on progress
- Ensure compliance with internal controls, policies, and procedures
- Communicate effectively with internal teams and external vendors to resolve discrepancies