Administrative and Accounts Assistant
Summary
Handles office administration, scheduling, expense reporting, and client support using standard office software in a Singapore-based company.
Responsibilities:
Answer and direct phone calls
Organize and schedule appointments and meetings
Maintain contact lists
Produce and distribute correspondence memos, letters, faxes, and forms
Assist in the preparation of regularly scheduled reports
Develop and maintain a filing system
Order office supplies
Submit and reconcile expense reports
Provide general support to Client and Sub-Contractors
Provide information by answering questions and requests
Research and creates presentations
Generate reports
Handle multiple task assigned
Prepare sales support and account invoices submission
Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
Handle sensitive information in a confidential manner
Take accurate minutes of meetings
Write letters and emails on behalf of other office staff as required
Any other ad-hoc duties as assigned by the Management
Requirements
Proven admin or assistant experience
Knowledge of office management systems and procedures
Excellent time management skills and ability to multi-task and prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational and planning skills
Proficient in MS Office
Administrative Writing Skills
Inventory Control
Able to multitask and work under pressure
At least 3 years of experience in the field or in a related area
High school or diploma or equivalent or college degree preferred