Administrative and Events Executive/Senior Executive

Reporting to the General Manager, the successful candidate will provide administrative and operational support to ensure the smooth running of the organisation. He/She will coordinate events and stakeholder engagements, support volunteer management, oversee office administration processes, and assist with donor and sponsor relations.

Responsibilities

Secretarial Support to GM and General Office Admin

• Secretarial Support to GM and Board Secretariat
  
• HR/IT/Office Admin/Procurement (e.g. collateral) / Audit matters
  
• SOP/Policy Maintenance
  
• Charity Portal, Giving.sg, website management
  

Events

• Serve as the overall person-in-charge for all organisational events, overseeing end-to-end planning, coordination, execution, and evaluation.
  
• Manage event logistics, stakeholder engagement, and event-related agreements.
  
• Appreciation Day co-ordination and logistics management
  

Payments/Petty Cash

• Track office related invoices received and prepare PVs for approvals
  
• Prepare listing of PV and PCVs to be sent to E-serv
  
• Handle/process petty cash payments
  

Volunteer management

• Assist in volunteer management & engagement
  
• PDPA Representative for Volunteers
  

Donor/Sponsor Management

• Manage fund-raising projects by external sponsors/donors
  
• Maintain and develop relationships with donors
  
• Documentation of external fund-raisers and tracking agreements with partners
  

Others:

Any other matters as assigned such as onsite assurance, schools’ application processing and social media posts.

Qualifications

Familiar with MS Suite (Excel, Word, Powerpoint) and Adobe Acrobat Pro, highly meticulous and organised, and possess good interpersonal skills