Administrative and Secretarial Support

Reporting to Local Management Team members, the candidate’s main tasks include:

• Provide all-round secretarial support to member(s) of the Management Team as assigned – Tasks included but not limited to calendar management, meeting organization, travel arrangement, expense reimbursement, ad-hoc assignment as requested.
• Provide administrative support to HR Team, including but not limited to supporting various ESG (“Environment, Social and Governance”) activities in the Branch.
• Support communications relevant to regulatory activities, including routine report submissions under the guidance of the Compliance Officer.
• Perform office admin service duties assigned by Team Coordinator.
• Collaborate with other Assistant members for back-up supports and branch activities.
• Other ad-hoc assignments when needed.

Your Profile:

• Minimum 3-5 years working experience in secretarial / admin position, exposure in MNC and fast-paced environment preferred.
• Solid experience in scheduling meetings with global counterparts, arranging complex travel itineraries and handling office administrative duties.
• Able to work under pressure and flexible for changes.
• An excellent team player and respects to corporate / branch policies and guidelines.
• Good communications & organization skills, flexible, strong sense of responsibilities, risk awareness and detail-oriented.
• Strong PC skills, such as Microsoft Office, OneDrive and SharePoint.
• Proficient in both spoken and written English and Chinese.