Administrative Assistant 1 4P/211

Administrative Specialist 1

Location: Jasper, AL
Contract: 1 Year

Client- Alabama Power

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Job Summary

This position provides a comprehensive range of administrative, clerical, and paralegal support to the team. The role includes front-desk reception duties, calendar management, document handling, travel coordination, timekeeping, and executive-level support. The ideal candidate is a career administrative professional with exceptional organizational skills, strong communication abilities, and the capacity to operate independently with minimal supervision in a dynamic, professional environment.

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Key Responsibilities

• Serve as receptionist, greeting visitors and handling incoming calls during normal business hours.

• Perform timekeeping, expense account processing, and travel arrangements.

• Schedule meetings, manage calendars, and coordinate logistics for internal and external appointments.

• Maintain and organize filing systems, both electronic and physical; copy, scan, and archive documents.

• Create, edit, and proofread a wide range of documents, reports, and correspondence.

• Order and maintain office supplies.

• Provide executive phone coverage and support senior staff as needed.

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Qualifications

Education & Experience

• Associate or Bachelor’s degree preferred.

• Extensive experience in an administrative support role required.

• Career administrative professionals strongly encouraged to apply.

Technical Skills

• Proficiency in Microsoft Office Suite: Outlook, Word, Excel, PowerPoint, and SharePoint.

• Strong typing, document production, and proof-reading skills.

Organizational & Interpersonal Skills

• Excellent organizational and administrative abilities with strong attention to detail.

• Ability to manage multiple tasks with changing priorities and minimal supervision.

• Effective verbal and written communication skills.

• Ability to interact with employees and clients at all organizational levels.

• Demonstrated teamwork with the ability to also work independently.

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Behavioral Attributes

• Demonstrates core values: Safety First, Integrity, Intentional Inclusion, and Superior Performance.

• Self-motivated, proactive, and dependable.

• Possesses a strong work ethic, positive attitude, and high level of discretion.

• Able to exercise sound judgment and confidentiality in handling sensitive information.