Administrative Assistant 2/Communications Coordinator - Hourly

1. ESSENTIAL POSITION FUNCTIONS

Administrative

1. 1. Maintains parish database records using ParishStaq and other database and records management tools. This includes management of parish registration, sacramental records, archives, mailing lists, and envelope distribution.
   2. Opens and closes parish office. Oversees maintenance of office workroom and office equipment supply. Maintains office supply inventory and reorders as needed.
   3. Oversees routing of mail and correspondence.
   4. Assures a hospitable and welcoming presence for church and office visitors, providing appropriate assistance and/or referral to visitors. Answers telephone and assures accurate and prompt transmission of messages.
   5. Provide administrative services in support of the parish, various ministries, and activities as needed
   6. Maintains the church facility schedule. Oversees scheduling of church facilities by approved organizations. Develops and maintains a calendar that identifies the time, date, name of organization, as well as room scheduled to use. Directs groups on facility use responsibilities, rental fees, insurance coverage, and manages conflicts that may arise. Coordinates the rental collection and monitoring of facility keys. Coordinates facility support and supervision when used by outside groups.
   7. Coordinates volunteers as needed for administrative projects.
   8. Performs other duties as assigned.

Communications

1. 1. Assures preparation of the weekly parish bulletin.

1. 1. Manages and regularly updates the parish family website(s).
   2. Create and schedule content for communications platforms and social media to promote parish life including graphics, captions and basic video content. Track and report reach of communications platforms
   3. Design flyers, posters, newsletters, and promotional materials for parish events.
   4. Coordinates with other parish staff to support and communicate events scheduled at parish sites.