Administrative Assistant 5

The Louisiana Department of Transportation and Development (DOTD) is seeking a highly organized, detail-oriented, and motivated individual to serve as an Administrative Assistant 5 in the Legal Section.

This position provides advanced administrative and executive support while coordinating essential activities involving professional services contracts, legislative matters, rule promulgation, and legal records management. The ideal candidate will demonstrate sound judgment, professionalism, excellent communication skills, and the ability to manage multiple priorities while maintaining confidentiality and accuracy.

If you enjoy working in a fast-paced, professional environment where your organizational skills and attention to detail contribute to the Department's operations, we encourage you to apply!

AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:

• Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.
• Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
• Making Accurate Judgments: The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards.

Please visit our DOTD Career Center for more information about our agency:

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties:

Job duties may include, but are not limited to:

• Provide executive-level administrative support to the General Counsel, including calendar management, correspondence, telephone communications, confidential matters, meeting coordination, and preparation of meeting minutes.
• Coordinate the preparation, processing, and administration of professional services contracts and Cooperative Endeavor Agreements (CEAs), ensuring proper documentation, approvals, and distribution.
• Assist with DOTD's annual legislative activities by maintaining legislative tracking spreadsheets, coordinating schedules, preparing materials, monitoring legislation, and communicating with executive staff and legislative representatives.
• Coordinate administrative activities associated with rule promulgation, including preparing notices of intent, routing documents for review and approval, maintaining records, and monitoring required procedures and deadlines.
• Coordinate with Legal Section staff and other departmental personnel to collect and verify information for Key Performance Indicators and Act 204 reporting.
• Administer and maintain HighQ workflows, user permissions, and system configurations, including troubleshooting and coordinating employee training.
• Maintain and update litigation information in HighQ for tort suits filed against DOTD and distribute legal correspondence and documents to appropriate personnel.
• Provide backup administrative support for personnel-related activities, hiring processes, meeting arrangements, and other Legal Section operations.
• Review and audit payroll information for accuracy.
• Perform additional duties as assigned, including emergency and disaster support activities.

Position-Specific Details:

Appointment Type: This position may be filled by probational appointment, promotion, or detail to special duty in accordance with applicable State Civil Service rules.

How To Apply:

No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

* Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

Contact Information:

For further information about this vacancy, contact:
Melissa Willard
Administrative Program Specialist – Legal
225-242-4667
melissa.willard@la.gov

The Louisiana Department of Transportation and Development (DOTD) is an equal employment opportunity employer and serves as a model employer for individuals with disabilities. DOTD does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, disability, age, or pregnancy, and prohibits harassment of any type.

Information on the Louisiana Workforce Commission, Louisiana Rehabilitation Services is available: