Administrative Assistant 5

We are seeking a highly organized, detail-oriented, and motivated professional who demonstrates excellent communication skills, sound judgment, and the ability to manage multiple priorities in a fast-paced environment. If you are committed to excellence in public service and enjoy contributing to a collaborative and mission-driven team, we encourage you to apply and become part of an agency dedicated to protecting and preserving Louisiana’s agricultural and forestry resources.

AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:

QUALIFICATION REQUIREMENTS:
MINIMUM QUALIFICATIONS:
Four years of experience in administrative services.

EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties:

• Provides confidential administrative and clerical support to the Assistant Commissioner of Forestry and staff, ensuring assignments are completed accurately and on time.

• Prepares reports, applies independent judgement, and advises staff on agency policies and procedures to support efficient office operations.
• Manages the Assistant Commissioner's calendar, communications, correspondence, files, and meeting preparations while serving as a liaison between office staff, field personnel, and external contracts.
• Prepares, proofreads, and edits documents; tracks report deadlines and assignments; and maintains records and schedules to ensure efficient office operations.
• Manages Forestry staff timekeeping, payroll records, leave balances, and time audits; resolves discrepancies with employees, supervisors, and HR while maintaining confidential personnel records and assisting with new employee orienation.
• Administers the Louisiana Certified Prescribed Burner Program by coordinating workshops, maintaining records and databases, managing certifications, and tracking compliance and deadlines.
• Processes utility payments for Forestry buildings statewide, oversees records retention policies, and maintains inventory records for Baton Rouge offices and employees.
• Coordinates, monitors, and manages CPM within Forestry to ensure compliance with Human Resources directives and Civil Service policy.

Prolonged sitting at workstation

Occasional bending or kneeling

Light to moderate lifting

Environmental Factors:

Works indoors

Position-Specific Details:

Appointment Type: Full-time, Probational
Compensation: The salary offered will be determined based on qualifications and experience.
Location: This position is located within the office of Forestry (FOR), East Baton Rouge Parish.

The Louisiana Department of Agriculture and Forestry strictly prohibits workplace harassment and discrimination on the on the basis of race, color, gender, sex, pregnancy, age, disability, religion, national origin, military service, sickle cell trait, protected genetic information or other non-merit factor. LDAF also strictly prohibits employment decisions based upon or influenced by such factors.

How To Apply:

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

*Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

All candidates for hire must undergo drug screening.

For further information about this vacancy, contact:

Briante Bax - HR Analyst

Louisiana Department of Agriculture & Forestry

5825 Florida Blvd., Suite 1001

Baton Rouge, LA 70806

bbax@ldaf.state.la.us