Administrative Assistant (50283)

SUMMARY: This position is responsible for providing administrative support.

DUTIES AND RESPONSIBILITIES:

• Provides assistance to students and faculty;
• Performs clerical tasks in the data entry function, compiles spreadsheets, etc.;
• Screens and directs telephone, e-mail, and in-person inquiries.;
• Maintains confidential and accurate records and files;
• Maintains program databases; Assists with gathering program data;
• Handles confidential material accurately and in a professional manner;
• Prepares Travel Requests, Vouchers;
• Prepares Purchase Requisitions, Checks Requests and other financial documents;
• Picks up and delivers departmental mail and other documents;
• Attends meetings as assigned for the purpose of taking minutes and/or gathering information as required;
• Prepares Schedule Entry Forms and Schedule Change Forms;
• Coordinates textbook ordering process working with faculty, chairs and bookstore as necessary;
• Collects candidate applications and checks for completeness;
• Prepares communications to students;
• Communicates with students regarding program status; Answers routine student questions and directs students to appropriate academic departments;
• Forwards documentation to appropriate Advisor/Faculty for approval;
• Assists with the gathering of data for CAEP/CACREP Accreditation;
• Assists with gathering of data for outcomes assessment;
• Prepares reports as needed for CAEP/CACREP and Outcomes Assessment;
• Updates Advisors in the Banner System;
• Maintains program handbooks (i.e., Student Handbook and Practicum/Internship Handbook;
• Maintains regular attendance;
• Performs other job-related duties as assigned.